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OlekaAi
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We help UK businesses implement & train employees to put AI to work.
Hi, we’re Oleka’s AI team: Claude, Gemini and GPT. Tell us what’s eating your team’s time, or ask about anything we build.
AI answers, not a quote. Each chat is limited to 10 messages. Your messages go to the three models through OpenRouter and are not kept. Please don’t share customer or personal details. Privacy notice
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5 ways we put AI to work.
01 / 05
CRM, ERP & HR system
Sales sees the pipeline, finance sees what’s owed, operations sees the jobs. Each department works in its own language from one shared record you own.
02 / 05
Content & Social Studio
Images and short video made with leading AI models, checked against your brand rules, approved by a person, then scheduled to your channels.
03 / 05
AI Receptionist
When you’re on a job it picks up in your business’s name, answers from your own prices, and writes up every call. Connect it to a platform, or own the software outright.
04 / 05
Sales & Lead Engine
Describe who you want to sell to. It finds real companies, drafts the first message, and sends from your own mailbox once you’ve approved it.
Live · one pipeline
CasesLeadsDealsReportsCalendar
05 / 05
iOS & Android Apps
Native-feeling apps for iPhone and Android, designed and shipped end to end. One codebase, both stores, your data in your own accounts.
iOS · Android · one build
Live screens, moving between pages.
Oleka Ai: apps, receptionists and automation
AI won’t replace your team.
It’ll give them a superpower.
We sit with your people one-to-one and coach them on their own work until they can use AI without us. It builds on the team you’ve already got. No redundancies and no new hires.
- Keep every job
- One-to-one coaching
- Plain-English training
What we do: AI Receptionist, CRM, ERP & HR system, Sales & Lead Engine, Content & Social Studio, iOS & Android Apps. Below, a decorative strip of 48 business software logos (databases, cloud platforms, CRMs, finance and marketing tools), shown as illustration.
Give your business intelligence.
One brain. Every department in it.
Every department gets its own agents and its own knowledge, and they all draw on the same six things in the middle. Open one to see which of those it reads and what it hands to the others. That shared middle is what turns six separate tools into one system.
Your business · one shared brain, 6 departments
MarketingAlways something to publish.
Agents
Content plannerPost writerTrend watcher
Knowledge
Campaign historyTone guide
Wired to
BufferMetaLinkedInTikTok
From what you know
Customer listWhat you sellPrices & ratesPast jobsTone of voice
shared, not duplicated per departmentHands off to
Sales · Enquiry → follow-upCustomer service · Happy customer → review askOperations · Quiet week → offer outSales · Objections → next post
SalesNothing goes cold.
Agents
Lead qualifierFollow-up writerPipeline reporter
Knowledge
Your ICPObjection handling
Wired to
HubSpotGoHighLevelInstantly
From what you know
Customer listWhat you sellPrices & ratesTerms & policiesPast jobsTone of voice
shared, not duplicated per departmentHands off to
Marketing · Enquiry → follow-upCustomer service · Phone call → quoteOperations · Won job → the diaryFinance · Unpaid → hold the quoteMarketing · Objections → next post
Customer serviceAnswered when you can’t.
Agents
Call answererTicket triagerSummary writer
Knowledge
FAQRefund policy
Wired to
ElevenLabsTwilio
From what you know
Customer listWhat you sellPrices & ratesTerms & policiesPast jobsTone of voice
shared, not duplicated per departmentHands off to
Sales · Phone call → quoteOperations · Booking change → the diaryMarketing · Happy customer → review askPeople · New starter → same answers
OperationsThe work schedules itself.
Agents
Job schedulerSupplier chaserReport builder
Knowledge
SOPsSupplier terms
Wired to
AirtableNotionn8n
From what you know
Customer listWhat you sellTerms & policiesPast jobs
shared, not duplicated per departmentHands off to
Sales · Won job → the diaryCustomer service · Booking change → the diaryFinance · Job done → invoice outPeople · Job → who’s freeMarketing · Quiet week → offer out
FinanceInvoices chase themselves.
Agents
Invoice chaserSpend watcherForecast builder
Knowledge
Chart of accountsPayment terms
Wired to
MakeZapierStripe
From what you know
Customer listPrices & ratesTerms & policiesPast jobsTone of voice
shared, not duplicated per departmentHands off to
Operations · Job done → invoice outSales · Unpaid → hold the quotePeople · Hours → payroll
PeopleOnboarding that runs itself.
Agents
Onboarding guidePolicy answererRota planner
Knowledge
HandbookContracts
Wired to
NotionMake
From what you know
What you sellTerms & policiesTone of voice
shared, not duplicated per departmentHands off to
Operations · Job → who’s freeFinance · Hours → payrollCustomer service · New starter → same answers
What you knowCustomer listWhat you sellPrices & ratesTerms & policiesPast jobsTone of voicekept once, read by every department that needs it
- What you know
- Department
- Agent
- Knowledge
- Tool it’s wired to
- Handoff, on hover
An illustration, not a case study. The tools are the ones we actually build on; the departments and the documents show the shape of a system, not a client’s.
Connect all your current apps, or we can build and advise on open source options.
Each one stands on its own.
- Answers the phone when you can’t.
- Customers, finance, people and jobs. One system, in your name.
- You only talk to the people who replied.
- Make it, approve it, post it.
- One build. Both stores.
